Present Like A Pro
Running Your First Zoom Meeting
7 Essential Tips
After 3 years of remote work, we’ve all gotten used to having our meetings online. However, now you have found yourself in charge of running a meeting or presentation and have realized that it’s a whole different ball of wax from being a participant. No worries. Here are some tips to help you manage your first remote presentation like a pro.
1. Set a Clear Agenda
Prior to the meeting, create a detailed agenda covering all the topics that need to be discussed. Remember not to overload participants with too much information. Stick to the issues that need to be discussed or explained in this type of setting.
Outline your objectives for the meeting and the main points you need to communicate along with the allotted time for each item. Prior to the meeting, circulate the agenda with your team. This helps participants come prepared and ensures the meeting stays focused and on track.
2. Test Technology in Advance
Even though you may be familiar with the platform you are using, practice using it as the presenter. Technical glitches can disrupt the flow of a meeting and lead to frustration. Test your equipment, connection, and audio/video settings before the meeting starts.
Make sure to practice with the tools that are available, such as screen sharing, recording, etc. These tools are important for demonstrating concepts, sharing documents, or showing the highlights of the agenda, making your communication more engaging and comprehensible. Don’t wait until the last minute to become familiar with them.
Not only will these preparations make your presentation run more smoothly, they will also prevent distracting technical problems that can throw you off as you are speaking.
3. Create a Distraction-Free Environment
While you may be able to multitask as an attendant in a remote meeting, that won’t fly when you are the host. Find a quiet and well-lit space where you can minimize background noise and distractions to ensure the meeting has your full attention. Eliminate anything that will prevent your colleagues from maintaining their own focus.
4. Practice Before the Meeting
Remote meetings often have tighter schedules, so being able to articulate your points concisely is crucial. Practice expressing your ideas clearly and succinctly to keep discussions efficient and prevent information overload.
When presenting information, use visual aids like slides to support your points. Not everyone learns in the same way. Using a variety of methods to share information is important when it comes to engaging with your audience.
5. Engage Actively
Just as you would in an in-person meeting, actively participate in remote discussions. Nod, smile, and use appropriate facial expressions to show that you’re engaged with your audience. Encourage others to contribute by addressing them directly and inviting their opinions.
6. Encourage Video Participation
While some may feel camera-shy, encouraging participants to turn on their video cameras can foster a stronger sense of connection and engagement. Seeing the faces of the participants lets you know if you are holding their attention and provides a quick way to determine if anyone seems confused or has trouble following the presentation.
7. Follow Up with Action Items
Conclude the meeting by summarizing key takeaways and action items. Send out meeting minutes that highlight any decisions made, tasks assigned, and deadlines. Following up in writing ensures everyone is on the same page and accountable for their responsibilities.
In Summary
A lot of people dread presenting to others, and these negative feelings have carried over into remote meetings as well. Remember that you are not the first person to feel this way. Despite how nervous you may be, you can successfully run a remote meeting and engage with the participants without them even realizing that you are new to it.
Do you have any tips you think I should have included? Share them below. I would love to hear from you!
